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Aptean is seeking a bright, inquisitive and self-motivated individual to support executive leaders in our Alpharetta office. The Executive Assistant needs to enjoy working in an open collaborative environment and have a desire to work with a progressive and dynamic team.
The Executive Assistant enhances the Executives’ effectiveness by providing comprehensive and predictive administrative and logistical support. Responsibilities include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports; training and supervising other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters required.
Principal Duties and Responsibilities
Able to handle sensitive, complex and confidential information appropriately
Maintains employee and customer confidence with a proactive approach
Direct and maintain daily appointment schedule for key executives
Telephone calls: Screen and redirect calls; proactively handles needs/requirements of customers and executive team
Coordinate multi-city international travel
Arrange Executive meetings; liaise with functional heads re: logistics
Anticipate scheduling conflicts and handle appropriately
Handle concurrent projects with attention to detail; edit and proof documentation
Thoughtfully manage action items and information flow among executives and key resources requiring executive input and direction
Complete special projects as assigned; will require ability to research and critical thinking , Education
Bachelor’s degree in related field preferred.
Work Experience
Requires a minimum of 1 year of related experience. The ideal candidate will have 2-5 years of experience, OR equivalent education and experience.
Knowledge
Experienced with the Microsoft Office Suite
Skills and Abilities
Role model for Living the Aptean Values: Drive For Results, Win Together, Foster Innovation and Be Courageous
Excellent interpersonal skills; can easily converse with people at all levels
Excellent written and verbal communication skills
Highly organized
Ability to handle multiple priorities and display accountability and follow through
Team player who is personable and energetic
Willing and able to learn new things and demonstrates and aptitude for constant self-education
Self-Confident and articulate
Aptean, Inc., is an Equal Employment Opportunity Employer. In accordance with applicable federal, state and local laws No applicant for employment with Aptean shall be subjected to discrimination because of race, color, sex, national origin, religion, disability, age, covered military veteran status, reprisal for engaging in anti-discrimination activities, protected genetic information, sexual orientation or parental status.
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